Sample Safety/Preparedness Plan

Sample Safety/Preparedness Plan  

Below is a sample safety/preparedness plan that you can customize to fit your business/industry needs.  If you have more questions or need assistance in developing this plan, please call our HR Department. 

COVID-19 Preparedness Plan

____________________ is committed to a healthy work environment for all employees.  The following plan has been created in an effort to prevent or reduce transmission among employees and maintain a healthy work environment.  
Employees are expected to:
·         Notify their supervisor and stay home if they are experiencing symptoms.
·         Follow CDC-recommended steps when sick.  Employees will not be allowed to return to work until the criteria to discontinue home isolation are met, in consultation with healthcare providers. 
·         Notify their supervisor and stay home if a family member is experiencing symptoms.
·         Wash their hands frequently to include at least before and after work shifts, before and after work breaks, after blowing their nose, after sneezing, after coughing, after using the restroom, before and after preparing any food, after touching their face or eyes, etc.
·         Use good respiratory etiquette by covering their sneezes or coughs. 
·         Avoid using another employee’s desk or workstation. 
·         When using common areas, frequently use disinfectant wipes to clean commonly touched surfaces

In order to maintain a healthy work environment, ____________________ will ask each employee to do a self-screening prior to coming to work.  If the employee is experiencing any of the following symptoms, the employee is asked to stay home to seek further diagnosis:
·         Cough
·         Difficulty breathing/shortness of breath
·         Fever
·         Chills
·         Muscle pain
·         Sore throat
·         New loss of sense of taste or smell

In order to promote a healthy work environment, __________________ will be:
·         Sanitizing common areas __________ (frequency)
·         Altering workstations to maintain social distancing protocol
·         Providing hand sanitizer and sanitizing supplies in common areas
·         Providing masks for employees to wear as they choose
·         Requiring any visitors to use masks
·         Using teleconference meetings as much as possible

Any employee who appears sick upon arrival at work or becomes sick during the day should immediately notify his/her supervisor and should leave immediately.  If an employee is not able to drive himself/herself, ____________________ will assist by calling the listed emergency contact or medical transport, if the employee needs to be taken to the hospital. 

If an employee or a visitor who has been in the building within the last 7 days is found to be COVID-19 positive on a test, any area that the employee worked in for prolonged time (more than 15 minutes) will be closed for 24 hours.  After that length of time, the area will be thoroughly cleaned and sanitized.  No other employees or visitors will be allowed into those areas until the cleaning is complete.  

If an employee or visitor tests positive but has not been in the building in the last 7 days, per the CDC guidelines, no additional cleaning is necessary. 

If an employee or visitor notifies __________________ that he/she has had possible exposure to COVID-19, those employees who have worked closely with that employee will be notified.  In order to maintain confidentiality, ____________________ will not share the name of the individual who had the possible exposure during this notification process.   Any potentially exposed employee should stay home for 14 days or until the employee has a negative test result.  

Any employee who chooses to travel internationally will be required to self-quarantine for 14 days.  Telework will be offered, if possible, at the discretion of management. 

Business travel will be limited and should be pre-approved before any reservations are made.  Teleconferencing should be used whenever possible. 

__________________ realizes that some employees require the use of public transportation to get to and from work.  Those employees should contact a member of management immediately in order to determine the best way possible to minimize the risk of exposure.  Management may reimburse the employee for parking and/or expenses for getting to work, should it be warranted.  Employees who uses ride share or public transportation should also wash their hands prior to beginning work. 

Management will communicate any changes in policy or procedure as a result of COVID-19 via email.  Any change to work hours or reporting times will be communicated via email as well. 

If an employee has been exposed to COVID-19, it is their duty to inform the employer immediately.  They must call their supervisor or Human Resources.  The employee should not return to work until after they have met the CDC guidelines for returning to work.


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